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 We hope you choose Ford Property Services to help
you find your new home. Our aim is to provide both our clients and tenants
of their properties a superior service, which is both personal and
effective. If you should have any queries please do not hesitate to contact
us.
- Inventory/Schedule of Condition
- Utilities
- Insurance
- During the Tenancy
- Inspections
- Giving notice/changing tenant
- Renewing the Agreement
- End of the Tenancy/Expiry of the Tenancy
- Finally
Inventory/Schedule of Condition
You should check the
inventory/schedule provided with your tenancy agreement carefully.
Particular attention should be paid to the condition of the articles, as
this can be an area of potential dispute between the landlord and tenant at
the end of the tenancy. Note the state of the carpets, curtains and other
soft furnishings, as well as more obvious items such as cleanliness of WC,
pans, cookers, fridge etc (otherwise a charge could be made).
You must ensure that
this is checked, and any corrections that you believe necessary should be
noted clearly. The inventory/schedule must be signed and returned to Ford
Property Services at the address below within forty-eight hours of receipt,
otherwise the original unaltered document will be referred to on check out.
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Utilities
The gas, electricity,
council tax, and water rates are the tenant's responsibility as well as any
transfer charges, deposits etc connected with this. It is in your best
interest to notify these companies as soon as possible after moving in. A
list with the appropriate contact addresses and telephone numbers will be
given to you on the date of signing the tenancy agreement. Take a meter
reading where possible.
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Insurance
The tenant should
insure his personal items. The landlord is responsible for insuring
anything that belongs to him including the property but cannot accept any
responsibility for tenant's personal possessions.
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During
the Tenancy
Read any manuals
supplied for appliances to see if there are any particular contracts for
the central heating unit, washing machine, dishwasher and other appliances
before calling someone out. Remember, an unnecessary call-out could result
in a charge being made. Better still; telephone the agent to check the
correct procedure.
Read any useful
information notes or manuals the landlord has left at the property.
Particularly, note what to do in the event of repairs (for example, calling
out a repairer to mend central heater unit could cost the tenant £50, if it
is later discovered that it is already under service contract). If unsure,
telephone the agent first to check procedure.
For all repairs such as
plumbing, electrical and building problems, contact our office first so
that we can send a workman, unless the owner has left instructions to the
contrary. The direct number for our Maintenance Department is (023) 9261
0260.
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Inspections
During the tenancy, a
full inspection of the property will be carried out within the initial
term, and periodically thereafter.
If, like 95% of the tenancies,
everything is neat and tidy, no additional inspections will be made, but
the right is reserved to increase the number of visits, commensurate with
good business practice, to ensure properties are maintained to a good
standard. Normally the property management/letting department will contact
the tenant(s) a week to ten days ahead of an inspection, giving plenty of
notice. It is not necessary for the tenant to be in attendance, unless
he/she specifically wished to do so. Inspections will be carried out within
normal daily working hours.
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Giving
notice/changing tenant
Strictly speaking,
unless there is a break clause, the legal tenant cannot escape liability
for the full period of the tenancy (the first six months of the agreement).
In the event of sharing
tenants wishing to change one, or some, of the occupants, then we require
one month's written notification from the appropriate tenants vacating the
property, and will only accept a replacement providing that a reference
application form has been completed and satisfactory references taken up
within the notice period.
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Renewing
the Agreement
It is usually possible
to renew your tenancy agreement for a further fixed period of six months.
If you would like the certainty of an extended fixed term tenancy it is
suggested you contact us as early as possible before the expiry of the
agreement in order for us to investigate this within this period.
If you do not wish to renew
your agreement your tenancy for an extended term, the tenancy will convert
into a periodic tenancy. This means if you are happy with the property, are
paying the monthly rental sufficiently and no problems have occurred with
the tenancy, then you may reside at the property until further notice or
until you wish to vacate.
Please bear in mind
that that you will be liable to pay the rental to the end of this fixed
agreement term and other costs due if your circumstances change and you
need to vacate the property.
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End
of the Tenancy/Expiry of the Tenancy
If you wish to vacate
the property in all circumstances we require one month's written notice,
along with any contact telephone numbers and forwarding addresses you may
have.
Before the tenancy
ends, furniture should be moved back to its original position (if
applicable) otherwise the 'check-out' may take a considerable time and
further costs will be incurred.
The biggest area of
potential discontent between landlord(s) and tenant(s) is the condition of
items, and, to this end, the carpets, bedding and curtains etc; dry clean
the curtains (if taken to a launderette they could shrink), check the
cleanliness of the entire property, paying particular attention to the
fridge, cooker, WC, bath etc. If all this is done the 'check-out' should go
relatively smoothly.
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Finally
Remember we are there
to help you. Should you have any queries, problems or request for repairs,
you should contact us at your first available opportunity.
Telephone:
(023) 9278 2200 - 24 hours
Fax: (023) 9261 0280
Email: lettings@fordproperty.co.uk
Click
here for a listing of our current Properties to Let.
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